Document sharing, on-line
The implementation of a document sharing system, involving both internal and external entities, is generally a long, complex and costly process.
The Oryanoo portal was designed to deliver a proven and reliable solution to this issue. Since you do not have to worry about the technicalities, you can focus on the functional side of your portal (articles organisation, access rights, ...).
Now you can make without the impractical mail attachments, when working in a collaborative mode on a project
- Has the recipient well received the mail ?
- I just cannot forward this document since it is too big
- Did I forget a recipient in the mailing list ?
- Is everyone using the latest version of the document ?
- Has my confidential document not been intercepted by some tier party upon its forwarding ?
Thanks to the Oryanoo portal, everyone involved in the project can find all the needed documents in a unique, secured and shared space. Each file may span over up to several Gb.
The portal is the reference platform for the project.
What customers say:
" ... The Oryanoo portal has enabled us to optimise our relationships with design offices and other architects we partner with ..."
Emmanuel Laurent,
AUREL ET LAURENT, architects
Why an Extranet based on the Oryanoo technology ?
- You need to exchange confidential information with some of your partners
- Your partners or customers have to provide you with documents in a secured way
- You need to exchange voluminous documents (> 5 Mb)
- You have to keep journalists or stock holders regularly informed of your activities, etc.
- You need to share documents but also to keep track of all accesses to them
Oryanoo portal technical features:
- Tree structure with articles and sub-articles
- Dynamic tree of articles, built against the user profile
- Access right management at the article level
Access rights are defined by the virtual office administrator - Access rights:
- Read,
- Write,
- Delete,
- Proprietary write,
- Proprietary delete,
- Master;
- Notifications by email and pop-up window
When the notification system is activated, all concerned individuals are informed of the publication of a new document on the portal. - No technical limit to the size of the portal space
- Quotas possible on the article sizes
- Connections log
Each article features:
- Its name,
- Its display position in the portal
- Its access type (Intranet or extranet)
- Its access rights
- The quota assigned to the article and the possible sub-articles underneath it;
Announcements and documents are published in an information
article.
An announcement features:
- Subject (announcement or document title)
- Announcement text (or text presenting the document)
- Attached files (of any type : text, calc sheets, presentation, image, sound or video, ...)
- Life span (or expiration date)
If files are of the .gif or .jpg types, then they will be displayed as thumbnails when the announcement is displayed.